Upon entry to a Co-op program, a student is expected to follow the work-term/academic-term sequence which corresponds to that particular program. A student may, for one reason or another, fail to satisfactorily complete the full complement of work terms. For these students and for students given advanced admission to a Co-op program, a certain minimum number of satisfactory work terms must be completed before graduation, namely, a number of work term/months equal to, or greater than, half the number of academic term/months in the program from the time the program begins. In those Faculties which offer both Regular and Co-operative programs, the minimum number of related work terms required for a Co-operative degree isJnormally four. In those Faculties offering only the Co-operative program, the minimum number of work terms normally equals the number of work terms available and remaining to the student in the program from her/his point of entry.
Allowance can be made for personal considerations, educational opportunities, and other "On Own" conditions with prior approval from the Department of Co-operative Education and Career Services. However, "On Own" conditions do not count toward the minimum requirements for graduation.
Evaluation grades are recorded on the "Employer Evaluation of Co-operative Student" form or on a special form developed in conjunction with a professional licensing body. The student should ensure that the employer has sent a completed evaluation to the University.
The Student Academic Record for the student's last academic term will be sent to the Co-operative employer unless the student notifies the Department of Co-operative Education and Career Services to the contrary prior to the commencement of each work term.
Failure to report to an employer will be recorded on the Co-operative Student Record as "Failed work term - refusal to honour previous agreement". Withdrawal from the program may also be required.
Terminating employment without prior approval from the Department of Co-operative Education and Career Services may result in the Co-operative Student Record having the notation "Failed work term - terminating employment without prior approval". Withdrawal from the program may also be required.
It is each individual student's responsibility to decide whether or not to cross a picket line in the case of a strike. The role of the Co-ordinator in this situation is to inform the student of the potential results of either decision.
Dismissal of a student by an employer will be investigated by the student's Co-ordinator and will normally be recorded on the Co-operative Student Record as "Failed work term - dismissed with cause".
A minimum of two consecutive work terms with an employer is expected. However, provision is allowed for such situations as one-term jobs and economic uncertainty. In all cases, failure to obtain approval from the appropriate Co-ordinator to not return for a second consecutive work term will normally be recorded on the Co-operative Student Record as "Failed work term - refusal to honour previous agreement".
Unsatisfactory performance by a student on a work term is investigated by the student's Co-ordinator. If benefits from further professional training are questionable, the student may be required to withdraw from the program.
This condition, as recorded on the Co-operative Student Record, does not count towards the minimum requirements for graduation. This terminology is used to denote the following conditions:
On Own - University Imposed: This notation normally indicates that a student has not complied with a program regulation or procedure. Reasons for this notation include, but are not restricted to, missing interviews without just cause and failure to sign off a job prior to an offer.
On Own - Non-Credit Term: The student was unable to obtain suitable employment through the normal interview process. If suitable employment is subsequently found, Student Records will be altered accordingly.
Term sequence changes are considered by the Faculty in which the student is enrolled. Application, in the form of a letter from the student (supported by an employer and/or a Co-ordinator) must be made to the appropriate Assistant Registrar. For some Faculties, an appropriate application form must be completed. Normally, the request should be made within the first two weeks of the term preceding the switch point. In addition, the student's academic performance must be "in good standing". It should be noted that the student's academic program may be restricted due to a lack of choice of core or elective subjects during particular terms.
Each student is expected to maintain communication with the Department on all matters pertinent to participation in the Co-operative program. Consultation with the appropriate Co-ordinator, Program Administrator or Placement Advisor is essential when regulations and procedures for Co-operative programs are an issue. It is the student's responsibility to ensure that her/his student file is updated and accurate.
Applicable to information regarding "Seeking Employment and Employer Interviews" and above. The Department of Co-operative Education and Career Services which administers these Regulations and Procedures will first present any notation of "Failed Work Term", "On Own - University Imposed", or "Required to Withdraw" (as a result of unsatisfactory work-term performance) to the appropriate Faculty Examinations, Promotions and Standings Committee for a decision. The student is notified by letter of the final decision made by the Committee. The decision may be appealed through the normal appeal channels within the Faculty.
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